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If you are asked to chair a meeting, remember the following six golden rules for meeting management.

1. Always start the meeting on time

If you begin on time, group members who show up late will realize the value of time. Beginning on time reflects the skill as an effective time manager and sets an example for others to follow.

2. Select a note-taker or arrange to have the meeting audio-taped

You may need to refer back to an issue that was discussed during the meeting at a later date. Good record-keeping is a sign of a good meeting manager as well.

3. Learn to listen

So many times we think we are going to say and, in the process, block out important points that other group members may be contributing. Additionally, we often hear only what we want to hear, rather than really listen to other people. Meetings that are characterized by effective listening are successful meetings.

4. Keep the discussion on track

Many times important issues can get sidetracked in a meeting, especially when everyone has a different opinion about the topic. If an unexpected conflict develops once the meeting is in progress, either appoint a subcommittee to look into the problem, or ask the participants involved in the conflict to meet with you after the meeting. Doing so will help keep the discussion on track and minimize (減少) the chances of wasting participants’ time of great value.

5. Give everyone an opportunity to be heard

Some people tend to control meetings, whereas others wait to be asked their opinions. As the leader of the meeting, you need to keep an open mind and make sure everyone feels welcome to contribute and express ideas without criticism.

6. End on time

If you said the meeting would last no longer than one hour, make sure the meeting lasts for only one hour. Running late with a meeting makes members late for other appointments, increases the chances that the members will mentally leave the meeting and reduces your reliability as an effective meeting manager.

Advice on how to 1. a meeting

Rules	Reasons
Start the meeting on time.	2. the skill and set an example.
Select a note-taker or 3. the meeting.	Need to refer to an issue4.
Learn to listen.	Listen5. to make sure it is a successful meeting.
Keep the6. on track	Minimize the chances of wasting participants’ 7. time.
Give everyone an 8. to be heard	Make everyone feel 9. to speak.
End on time.	10. your reliability.

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